“We went from missing half our calls during peak classes to booking every single inquiry automatically. Our intro session bookings jumped 40% in the first month.”
Lauren Mitchell
Owner
CoreForm Reformer Studio, Los Angeles
Built for Pilates Studios
Never Miss a Booking.
Fill Every Reformer.
The 24/7 AI receptionist that answers class inquiries, books intro sessions, manages waitlists, and converts browsers into members — so your instructors stay focused on teaching.
Live AI Inbox
6 active channelsS
Sarah P.
Reformer Class · Today 10 AM
+$0
Call
24/7
Always On
35%
More New Members
40%
Fewer No-Shows
7 days
To Go Live
24/7
Always On
35%
More New Members
40%
Fewer No-Shows
7 days
To Go Live
Trusted by 200+ Pilates Studios
The problem
Every missed call is a lost booking.
The average pilates studio misses 35% of incoming calls. Each unanswered call is a prospective member ready to book a class who will try another studio — and may never come back.
Missed calls during classes
Your instructors are teaching and your front desk is helping clients. Meanwhile, a potential new member calls, gets voicemail, and books somewhere else.
62%of calls missed during class hours
No-shows leave reformers empty
Last-minute cancellations and no-shows leave expensive reformer slots sitting empty with no time to fill them from the waitlist.
$1,200+lost per month to empty slots
Evening inquiries go unanswered
Potential clients browse studios in the evening and on weekends. Without an instant response, they move on to the next studio that replies.
60%of inquiries come after hours
How it works
Go live in under 10 minutes.
01
1
Connect Your Booking System
Integrate with Mindbody, Mariana Tek, WellnessLiving, or your preferred platform in minutes.
02
2
AI Learns Your Studio
The AI is trained on your class schedule, reformer availability, membership tiers, intro offers, and instructor bios.
03
3
Every Inquiry Gets an Instant Response
Calls, texts, website chat, and Instagram DMs are answered instantly, 24/7 — no inquiry goes unanswered.
04
4
Classes Book Automatically
Intro sessions, reformer classes, and private appointments are booked directly into your schedule without staff involvement.
Hear It Live
Your AI answering
a class inquiry.
Enter your email — we'll send you a personalised demo of the AI handling calls for your exact class schedule and booking system.
Live call — AI Receptionist
00:38Hi, I'd love to try a reformer class — do you have any openings this week?
We'd love to have you! We have a Reformer Intro available tomorrow at 9:30 AM or Thursday at 5 PM. Which works?
Tomorrow at 9:30 sounds great!
Done — Tomorrow 9:30 AM Reformer Intro booked. Wear grip socks and arrive 10 min early. See you there!
Booked automatically — zero staff involvement
Proven results
What owners see after switching to AI.
+40%
More booked appointments
98%
Calls answered
−40%
Fewer no-shows
$8.2K
Monthly revenue recovered
Client results
Trusted by pilates studios across the country.
Excellent4.8 / 5 · 41 reviews onTrustpilot
“The waitlist management alone is worth it. When someone cancels a reformer slot, the AI fills it from the waitlist before we even know there was a cancellation.”
David Chen
Studio Director
Precision Pilates, New York City
“We teach reformer, mat, and barre classes across two rooms. The AI handles scheduling for all of them without ever double-booking or confusing class types.”
Megan Torres
Co-Founder
Barre & Beyond Pilates, Austin
“Our prenatal clients have very specific questions about safety and modifications. The AI handles these with real care and always books them into the right class level.”
Sarah Nakamura
Lead Instructor & Owner
Bloom Prenatal Pilates, San Diego
“Managing inquiries across six locations was a nightmare. Now the AI routes every call to the right studio, books the right class, and our front desk staff can focus on the in-studio experience.”
Marcus Williams
Regional Manager
PilatesOne Studios, Chicago
“Our intro offer conversions went from 25% to over 50%. The AI follows up with every trial client at exactly the right time to convert them into a monthly membership.”
Rachel Dominguez
Owner
Elevate Pilates Boutique, Denver
Simeon Krastev
Founder, Wellgrow
Why we built this
Built from a decade of watching leads disappear.
I spent over 10 years in operational roles — scaling businesses across 25 countries and running 3,000+ sales consultations. The pattern was always the same: great service inside, broken experience at the door.
When I started working with pilates studios, I saw it at its most costly. Calls going to voicemail at 8 PM. Instagram DMs sitting unread until Monday. Website visitors leaving because no one was there to help. Each one a reformer booking, an intro session inquiry, a new member — gone to a competitor who picked up. I built Wellgrow to fix that, for good.
- Spent 10+ years scaling service businesses across 25 countries — and watching front desks become the biggest revenue leak
- Built after seeing pilates studios lose $5,000–$15,000/month in missed class inquiries and after-hours booking requests
- Trained on 90,000+ real pilates studio conversations across class scheduling, intro offers, and client follow-ups
- Smart escalation at the core — complex questions always route immediately to your team
Integrations
Plugs into your existing stack.
Tap a section to explore
AI Employee
Lyra⚡
Your Stack
Lyra connects to every tool your pilates studio already uses.
CRM, marketing, and communications — hover to explore each category. No migration, no IT team, no disruption.
Mindbody · Mariana Tek · WellnessLiving · Vagaro · Glofox · Salesforce · HubSpot · GoHighLevel · and more
Works with the tools you already use
MindbodyMariana TekWellnessLivingVagaroGlofoxSalesforceHubSpotGoHighLevelGoogle CalendarZapier
Pricing
Straightforward Pricing for Pilates Studios
Plans that scale with your studio. No hidden fees. No contracts.
$149/month
- AI phone answering (24/7)
- Reformer & class booking
- Waitlist management
- SMS reminders & follow-up
- Website chat widget
- Booking system integration
- Analytics dashboard
No contracts. Cancel anytime.
Compare
AI vs. the old way
An honest look at what changes when your front desk never clocks out.
Feature
Wellgrow
Traditional
24/7 Availability
Business hours only
Monthly Cost
From $149
$2,500+
Session Booking
Automatic
Manual
Waitlist Management
Built-in
Not included
Enterprise-Grade Security
Your clients' data is always protected
Pilates studios handle sensitive personal and payment information every day. We built our platform to the highest security standards so you never have to compromise on trust.
SOC 2 Certified
Audited annually by independent third parties for security, availability, and confidentiality controls.
GDPR Compliant
Full compliance with EU data protection regulations. Your clients’ data stays private and protected.
Data Protection
Built with enterprise-grade data protection so your pilates studio can handle client information with confidence.
As seen in
Frequently asked questions
Everything you need to know before getting started.
It is an AI-powered virtual front desk that answers calls, texts, website chats, and social media messages for your pilates studio 24/7. It books intro sessions, answers class and membership questions, manages waitlists, and follows up with leads — all without staff involvement.
Yes. We have native integrations with Mindbody, Mariana Tek, WellnessLiving, Vagaro, Glofox, and other popular studio management platforms. The AI reads your real-time schedule and books directly into your system.
Absolutely. The AI understands reformer capacity, equipment availability, and class size limits. It books clients into the right reformer class based on their level, preferred time, and instructor — and manages the waitlist when classes are full.
Plans start at $149 per month with no contracts and no setup fees. You can cancel anytime. We offer plans for single studios and multi-location chains.
Most pilates studios are fully live in under 10 minutes. Connect your booking platform, review the AI training on your class schedule and offerings, and you are ready to go.
When a class is full, the AI adds the client to the waitlist and confirms their spot automatically when a cancellation opens up. Clients get instant notification and the slot is filled without any manual work.
Yes. The AI understands your package types — drop-in rates, class packs, unlimited memberships, intro offers — and can explain pricing, recommend the right option, and guide clients to purchase or sign up.
Yes. The AI knows your cancellation window and policy. It handles cancellation requests according to your rules, applies late-cancel fees when applicable, and fills the open slot from the waitlist.
Yes. The AI can communicate in English, Spanish, French, Mandarin, and over 30 other languages — automatically detecting the client's preferred language and responding accordingly.
The AI answers every call, text, and message 24/7 — including evenings, weekends, and holidays. Potential clients get instant answers and can book classes at any time, so you never lose a lead to a delayed response.
AI Receptionist for Pilates Studios · by Wellgrow
Stop losing bookings to voicemail
Every unanswered call is a paying job walking out your door.
or
See How It Works